Setting up your Moodle Grade Book

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Set your classes up with no effort on your part

Why would you need to “set your classes up”? Surely if the course is enroll able, your students can just enter and take part in all the activities? They can indeed, but unless you put a password (enrolment key) on the course then any students on your Moodle could enroll and take a look around. That might be fine if you have an “open door” policy to your course – but in the real world, I wouldn’t expect extra students to come in and join my Advanced Level French class, and so the same might apply in Moodle.  Likewise, although my colleague and I share teaching resources and experiences, we don’t actually mark each other’s students’ work – we have separate grade books. The same should apply to Moodle. If more than one class is sharing a Moodle course, it’s important that the classes are on different pages of the grade book rather than everyone all listed together.

So how do we do this without having manually to add every single student?  If your Moodle admin hasn’t done this for you already, then log in to your course and click on Groups in the course administration block:

Setting up your Moodle Grade Book

  1. Now click on the button Create group as in the next screenshot:

    Setting up your Moodle Grade Book

  2. Write the name of your class in the Group Name box, as it might say in their timetable for example. If you wish to put a description of this class you may do so, but it isn’t necessary.
  3. Scroll down to the Enrolment key box and enter a password for this class only. (Hint: it might be easier for them to recall if you make it the name of their class) If you click Unmask you will be able to see what you are typing:

    Setting up your Moodle Grade Book

  4. Click the Save changes button, and you will be returned to the Groups page where you will see your class with (0) next to its name. That’s telling you there are no students in there yet!
  5. Repeat the process with all the other classes sharing your Moodle course. Your Groups page might end up like this:

    Setting up your Moodle Grade Book

  6. And finally… click to go back to your main course page and then, in the course administration block, click on Settings.

    Setting up your Moodle Grade Book

  7. In the page that comes up next, set Group mode to Visible or Separate and in  Availability  set another password (enrollment key).

    Setting up your Moodle Grade Book

This enrollment key never gets used! It is simply there to keep unwanted students out! It doesn’t matter what you set it to or even whether you yourself remember it or not.

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