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(For more resources on Alfresco, see here.)

The wiki page

The wiki page list displays a summary of all pages created for the current site’s wiki. A browsing pane on the left side of the page enables you to populate the wiki list with a subset of the wiki content. Selecting a page in the wiki list displays the entire wiki page in the page view.

 

When you enter the wiki page, the page view displays the wiki main page. Click Wiki Page List to display the wiki list.

 

You can create, delete, view details for, and edit a wiki page in both views. To perform some of the operations on a wiki page like renaming a page, you must be on the wiki page.

 

How to access the wiki page

Accessing the wiki page gives you access to all wiki content. Within the wiki you can create, delete, rename, and edit the wiki pages. You can perform most actions from both the wiki list and the page view.

 

To access the wiki page, perform the following steps:

  1. Enter the Marketing Site .
  2. On the banner, click Wiki. The wiki page appears, displaying the main wiki page for this site in the page view. In this view, the actions you can perform on the current wiki page appear as buttons beneath the banner (New Page, Delete , Rename) and as links at the top right of the content area ( View Page, Edit Page, Details):
  3. (Click on the image to enlarge.)

  4. Click Wiki Page List to display the wiki list. The wiki list displays a summary of all pages in the wiki for the current site. In this view, the actions you can perform on a wiki page appear as buttons beneath the banner (only New Page is available in this view) and as links to the right of each page summary.

Browsing the wiki pages

Assuming that you are on the wiki page of the Marketing Site , the browsing pane to the left of the wiki page list enables you to filter the wiki content to make locating specific wiki pages more manageable.

The wiki page list displays all wiki pages in the current site, organized chronologically. The most recent page appears at the top of the list.

The browsing pane on the left side of the page enables you to display a subset of the wiki content by selecting a specific view or a tag. Whether browsing by view or tag, the wiki list displays a summary of all pages matching the selected option. The summary includes the wiki page name, author, creation and modification dates, a sample of the content, and the tags associated with the page.

The browsing pane provides the following views:

  • Recently Modified: In this view, the user can see the pages modified recently, for instance pages modified in the past seven days.
  • All: This displays all pages created in the wiki for the current site.
  • Recently Added: This displays the pages created recently, like in the past seven days.
  • My Pages: In this view, the user can see the pages created by himself/herself.
  • Tags: This displays all tags currently associated with one or more wiki pages. By clicking on an individual tag, the user can see all the wiki pages tagged with that particular tag.

To browse the wiki pages perform the following steps:

  1. Click Wiki Page List on the page view to navigate to the wiki list, if it is not already displayed.
  2. Select the desired option in the browsing pane.
  3. In the Pages list, click the view representing the wiki pages you want to display. The wiki list displays all pages in the current site that correspond to the selection.
  4. In the Tags list, click the tag of interest. The wiki list displays all pages in the current site associated with the selected tag.
  5. n the wiki list, click a wiki page title to display that full page. The selected wiki page appears in the page view.

Creating the wiki main page

When any new site is created with a wiki page, it contains a main wiki page, which will be, by default, empty. And this can be considered as an introductory page for the site wiki.

To add content to the wiki main page perform the following steps:

  1. Click Main Page beneath the banner if the main page is not already displayed. Click Edit Page.
  2. Type the content for the main page in the Text box. Use the formatting features provided to markup the content, insert bulleted and numbered lists, and include hyperlinks:
  3. Optionally, add tags for the main page.

  4. Type tags in the box provided and click Add. To add multiple tags, separate each tag with a space.
  5. Click Choose from popular tags in this site to display the existing tags used in this site. Click a tag to associate it with the main page.
  6. The newly associated tags appear beneath the Text box. Click a tag to remove it. Click Save. The page view displays the main page.

Creating a new wiki page

You can create a new wiki page from both the wiki list and the page view.

To create a new wiki page perform the following steps:

  1. Click New Page to create the wiki page.
  2. Enter a Title for the page. When your title contains a disallowed character, like some special characters, such as quotation marks, periods, colons, and asterisks (*), the Save button is disabled.
  3. Type the wiki page content in the Text box. Use the formatting features provided to markup the content, insert bulleted and numbered lists, and include hyperlinks. To create a link to another wiki page, type Page Name. If the page indicated does not exist, Share creates it; however, this is an empty wiki page and it will not appear in the wiki list until you select Edit Page and provide content for it.
    Optionally, add tags for the wiki page.
  4. Type a tag or multiple tags, separated by a space, in the box provided and click Add. Click Choose from popular tags in this site> to display the existing tags used in this site. Click a tag to associate it with the new wiki page.
  5. The newly associated tags appear beneath the Text> box. Click a tag to remove it.
  6. Click Save. The new wiki page appears as users will see it. Click Wiki Page List to return to the wiki list:

Editing a wiki page

Adding and editing wiki content happens in a simple browser. You can perform this task from both the wiki list and the page view.

To edit a wiki page perform the following steps:

  1. Click Edit for the page you want to modify. If the wiki page you want to edit is already open in the page view, simply click Edit Page. The content of the selected wiki page displays in an editing box.
  2. Make the required changes to the content. To create a link to another wiki page, type Page Name. If the page indicated does not exist, Share creates it; however, this is an empty wiki page and it will not appear in the wiki list until you select Edit Page and provide content for it.

To edit the tags for this wiki page perform the following steps:

  1. To add a new tag, type a tag in the box provided and click Add. To add multiple tags, separate each tag with a space.
  2. To add an existing tag, click Choose from popular tags in this site to display the tags used in this site. Click a tag to associate it with the wiki page.
  3. To remove an existing tag from the set beneath the Text box, click the tag you want to remove. Click Save. The page view displays the updated wiki page.

Renaming a wiki page

You can rename a wiki page in the page view. When you rename a wiki page, the updated page retains the page history. Share creates a new page with the original page name; this page links to the updated page.

To rename a wiki page perform the following steps:

  1. Click the title of the page that you want to rename. Click Rename. The Rename page opens.
  2. Type the new name for the wiki page. Click Save.

The page view reflects the name change and this wiki page retains the page history of the original page. Share creates a new page with the original page name, which links to the updated page.

Deleting a wiki page

Delete a wiki page you no longer want to appear in the wiki for the current site. You can perform this task from both the wiki list and the page view.

To delete a wiki page perform the following steps:

  1. In the wiki list, locate the wiki page you want to delete.
  2. Click Delete for that page. If the wiki page you want to delete is already open in the page view, simply click Delete on that page. A message prompts you to confirm the deletion.
  3. Click Yes to delete the current wiki page

View the details for a wiki page to see the version history, view the tags associated with the page, and list the wiki pages that link to the selected page. You can view the page details from both the wiki list and the page view.

To view the wiki page details perform the following steps:

  1. Click Details for the page whose details you want to view. If the wiki page you want to view is already open in the page view, simply click Details on that page. The page view displays the wiki page content in an expanded form to include the Version History, Tags, and Linked Pages. From this page, you can click Edit Page to make any necessary changes.
  2. Click View Page to hide the details. The wiki page displays in the page view:

For more details on the Alfresco Share wiki feature, refer to the link: http://docs.alfresco.com/4.0/ index.jsp?topic=%2Fcom.alfresco.enterprise. doc%2Fconcepts%2Fwiki-intro.html.

The Blog page

Site members can create, edit, and add comments to blog postings. The Blog page enables you to add commentary, descriptions of events, and other material related to your site.

The postings can be saved as drafts and then, when ready can be published. The blogs can be published as an internal blog and also to an external blogging site, including WordPress and TypePad. We will discuss more about how you can configure your blog to get published on external blog sites from Alfresco Share in a later section of this article.

How to access a Blog page

Accessing the Blog page enables you to view all published blog posts for the Marketing Site . Within the blog, you can create new posts, as well as edit, publish, and delete posts you created. You can also add comments to existing blog posts.

To access the Blog page perform the following steps:

  1. Enter the Marketing Site. On the banner, click Blog. The Blog page appears. The default view, Latest, is selected and the post list displays a summary of the posts created or edited in the past seven days. The summary includes the post title, date and time the post was published (if applicable), the author who created the post, a sample of the content, the number of replies to the post, and the tags associated with the post.
  2. The Previous and Next navigation buttons help move through multiple pages of posts.
  3. Click Simple List> to display only the title of the posts. Click Detailed List to display the summary view.

Browsing the blog

The browsing feature in the Blog page enables you to filter the blog posts. This allows you to more easily navigate the blog content.

A subset of the blog posts by selecting a specific view, a period of time (month), or a tag is displayed on the left hand browsing pane.

The Posts list in the browsing pane provides the following views/filters:

  • All: In this view, the user can see all posts in the blogs.
  • Latest: This view displays only the posts created, or modified, recently like in the past seven days.
  • My Drafts: Here, the user can see the posts created by himself/herself that are saved as drafts (not yet published)
  • My Published: This view displays the posts created and published, either externally or internally, by the current user.
  • Published Externally: In this view, all posts that have been published to an external blog are displayed.
  • Archives: This view organizes posts by month and year. This will have further sub lists of month and year.
  • Tags: Here, the list displays all tags currently associated with one or more blog posts. By clicking on an individual tag, the user can see all the posts tagged with that particular tag.

To browse the blog posts perform the following steps:

  1. Select the desired option in the browsing pane. In the Posts list, click the view representing the posts you want to view. The post list displays all blog posts in the current site that correspond to the selection.
  2. In the Archives list, click the month of interest. The post list displays all blog posts in the current site published during that month.
  3. In the Tags list, click the tag of interest. The post list displays all posts in the current site associated with the selected tag.
  4. Click Simple List to display only the title of the posts. Click Detailed List to display the summary view

Creating a blog post

Create a new blog post to add information or a commentary related to the current site.

When you create a new post, you can save it as a draft without publishing it, or you can immediately publish it to the blog on the Marketing Site . You also have the option of publishing the post to both the internal blog and a configured external blog

To create a new post perform the following steps:

  1. Click New Post. The Create Blog Post page appears. Type a Title for the post.
  2. Type the post content in the Text box. Use the formatting features provided to markup the content, insert bulleted and numbered lists, and include hyperlinks.Optionally, add tags for the blog post:
  3. Type a tag in the box provided and click Add. To add multiple tags, separate each tag with a space.
  4. Click Choose from popular tags in this site to display the existing tags used in this site. Click a tag to associate it with the new post:

The newly associated tags appear beneath the Text box. Click a tag to remove it.

To save or publish the new blog post perform the following steps:

  1. Click Save as Draft to save the post without publishing it. The post will not appear in the post list.
  2. Click Publish Internally to publish the post to the internal blog, making it available for other users of this site.
  3. Click Publish Internally and Externally to publish the post to both the internal and external blogs.
  4. The new post appears as users will see it. The text (Draft) appears after the title if the post remains unpublished. Click Go to Post List to return to the main view.

Editing a blog post

Only the Marketing Site Manager, and the user who created the blog post, can edit it to modify or add to its content.

To edit an existing post perform the following steps:

  1. In the post list, locate the blog post you want to edit. Click Edit. The Edit Blog Post page appears displaying the selected post.
  2. Make the desired changes to the post title and content.

To edit the tags for this post perform the following steps:

  1. To add a new tag or multiple tags, each separated with a space, type a tag in the box provided and click Add.
  2. To add an existing tag, click Choose from popular tags in this site to display the tags used in this site. Click a tag to associate it with the new blog post.
  3. To remove an existing tag from the set beneath the Text box, click the tag you want to remove:

To save or publish the updated blog post perform the following steps:

  1. Click Update to save the changes. Click Publish Internally to save the changes and publish the post to the internal blog, making it available for other site members. This option appears only for draft posts.
  2. Click Update Internally and Publish Externally to publish the post to both the internal and external blogs.
  3. The updated post appears as users will see it. The text (updated) appears after the title. Click Go to Post List to return to the main view.

Viewing a blog post

Browsing the blog displays either a summary view or a simple list of the existing posts in the main window of the Blog page. Viewing a post allows you to see the full contents of the post.

You can perform actions on a post from the main page, but viewing a post enables you to confirm that you have selected the correct post before performing irreversible actions, such as deleting and publishing the post.

While the same actions are available in both views (Edit, Publish Externally, and Delete ), you must view a post to add a comment to it.

To view a blog post perform the following steps:

  1. Browse the blog posts to locate the post you want to view.
  2. Click the title of the post or click Read beneath the post. If the main page displays posts in a simple list, you must click the title of the post. The post view displays the selected blog post, along with any related comments.
  3. Click Go to Post List to return to the main view.

Deleting a blog post

Delete a blog post to permanently remove

it from the blog of the Marketing Site. Deleting a post also deletes all of its comments. Only a Site Manager and the user who created the blog post can delete it.

To delete a post perform the following steps:

  1. In the post list, locate the blog post you want to delete.
  2. Click Delete. A message prompts you to confirm the deletion f the selected post. Click Delete. A message indicates the selected blog post has been deleted.

Configuring the external blog

In addition to creating blog posts and publishing them internally within the site, you can publish the blog posts to an existing WordPress or TypePad blog. To publish the site blogs externally, you must configure the external blog details.

To configure an external blog perform the following steps:

  1. Click Configure External Blog. The Configure External Blog page appears.
  2. In the Type list, select the appropriate option:
    • Select WordPress to configure the external blog to run on the WordPress blog publishing system.
    • Select TypePad to configure the external blog to run on a TypePad blogging service.
  3. Complete the remaining fields with the details of the external blog.
  4. The User Name and Password provided must be the user details of the author, or administrator, responsible for posting the external blog. Click OK:

Publishing a post to an external blog

In addition to publishing a blog post to the internal blog of the Marketing Site , you can publish a post to a configured external blog. To publish a draft post externally, you must also publish it internally.

To publish a post externally perform the following steps:

  1. In the post list, locate the blog post you want to publish externally. Click Publish Externally. Optionally, open the post to perform this action.

A message indicates the selected blog post is published.

Working with comments

Adding comments to a blog post can help make a site blog interactive. People can comment on the post and provide their views or comments for any blogs written by other users. While all users with access to the Marketing Site can view the blog conversations, only site members can add comments.

The number of replies added to a post is displayed in the post list beneath the post summary. You must view a post to add, view, and manage the related comments.

Adding a comment to a post

In the Blog page, you can add a comment to reply to any published blog post.

To add a comment perform the following steps:

  1. In the post list, locate the blog post to which you want to add a comment.
  2. Click the post title to view the post. The post view displays the selected blog post, along with any related comments.
  3. Type the post comment in the Add comment box. Use the formatting features provided to markup the content, insert bulleted and numbered lists, and include hyperlinks.
  4. Click Create comment. The comment displays beneath the post. Click Go to post list to return to the main view:

Editing a comment

You can edit a blog comment to modify or add to its content. Only a Site Manager, and the user who created the comment, can edit it.

To edit a comment perform the following steps:

  1. In the post list, locate the blog post containing the comment you want to edit. Click the post title to view the post. The post view displays the selected blog post and the related comments.
  2. Click Edit to the right of the comment you want to change. The Edit Comment box appears, displaying the selected comment.
  3. Make the desired changes to the comment. Click Update. The updated comment displays beneath the post.
  4. Click Go to Post List to return to the main view.

Deleting a comment

Delete a comment to permanently remove it from a blog post. Only a Site Manager, and the user who created the comment, can delete it.

To delete a comment perform the following steps:

  1. In the post list, locate the blog post containing the comment you want to delete. Click the post title to view the post. The post view displays the selected blog post and the related comments.
  2. Click Delete. A message prompts you to confirm the deletion of the selected comment.
  3. Click Delete. A message indicates the selected comment has been deleted. Click Go to Post List to return to the main view.

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