Today, collaboration and team effort have become critical factors, both inside and outside of the workplace. More and more users want simplicity and familiarity with the tools they use day in and day out. They achieve this by searching in Google, reading in Wikipedia, writing on a blog, finding people on Facebook, being notified in a simple RSS reader, viewing friends, activities on Facebook, and bringing all of this together in iGoogle. Alfresco Share delivers all of this functionality to enterprise users, projects, and teams.
Imagine a business user, if given the permission, being able to set up their project web site quickly, being able to invite users to the site, and assign permissions to users within that web site. What previously required a customized solution is now offered out of the box by Alfresco Share.
Alfresco Share (referred to simply as Share from now on) is built on the Alfresco enterprise-class document repository, and delivers out of the box collaborative content management. It simplifies the capture, sharing, and retrieval of information across virtual teams. Team members or project members can rapidly find relevant content or excerpts, look at past or similar projects, and stay on top of any relevant changes, in order to make them more efficient.
Share is focused on collaboration tasks and includes integration with popular blogging, Wiki, and forum or discussion products, out of the box. It provides a great interface into more traditional document management libraries (think folders) as well. Keep in mind that all of the web site’s contents and documents are still stored in the Alfresco repository. Therefore they are secured, versioned, searchable, and auditable.
Share is an independent client application that accesses the repository through web scripts. It is built on the Alfresco Surf (referred to simply as Surf from now on) platform. Alfresco Share is a web application that runs on a machine that is separate from that of the repository.
Share provides a paradigm for creating collaborative applications by aggregating Surf components, and incorporating new Surf components as they are developed. With Share, users can modify their workspaces to fit their collaborative requirements inside or outside of the organization. Users can invite their peers to share and collaborate on the project and the content. With the addition of Share, Alfresco delivers a Web 2.0 application that leverages Flash and AJAX with a polished interface, which any business person can enjoy.
Features like Document Libraries, Search, Activity Feeds, Virtual Teams, personalized dashboard, N-tier Architecture, and draft CMIS support make it a really competent tool for collaborative content management. Share allows you to:
The URL to access the Alfresco Share application is different from the URL used to access Alfresco Explorer. The Alfresco Share application can be launched in the web browser by visiting the URL, http://<server name> /share/
If you have already installed Alfresco in Windows, then you can invoke the Alfresco Share application by selecting the application, as shown in the following screenshot:
You need to provide your authentication credentials, which are similar to those used in the Alfresco Share application. For the administrator, the default username and password are both admin.
Once you have been authenticated, the Administrator Dashboard will be displayed, as shown in the following screenshot. At the top of the page you will find the application toolbar. This toolbar contains links to the various Share pages.
Your Administrator Dashboard will look similar to the following screenshot:
These components are as follows:
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